Association Dues

Association dues are used to pay costs such as insurance, electricity & water (front monument), landscaping/lawn care of common areas, legal costs, projects, and our community social events. The largest expense (operationally) is almost always the lawn care and maintenance of our common areas.

QuickBooks Online

Oak Grove Homeowners Association has finished the transition into QuickBooks Online. This comes following the recommendation from the banking sector and aligning with industry best practices. This uplifts the accounting, invoicing, and reporting for our Treasury.

What does this mean?

  • Accounting and reporting will now be automated for the board and association members.

What will change for me?

  • Every homeowner will now receive an invoice through regular mail and email on January 1st.
  • Ability to “Pay Online” using a debit card, credit card, or ACH bank transfer.

Can I still pay by check?

  • Yes, please make payable to OGHA and mail to:

           Oak Grove Homeowners Association

           P.O. Box 548

           Wauconda, IL 60084

How much will this cost?

  • QuickBooks Online Software: $780 Annually
  • “Pay Online” Fees: 2.9% + $0.25 per payment

Is this really needed?

  • Providing invoicing and easier opportunities to pay online benefits everyone in the community.
  • Since rolling out QuickBooks Online on October 15th, we have collected 100% of total outstanding dues, which is $6,500.00+ between 12 houses.

2025 Annual Association Dues

The following dates/costs apply per year:

Annual Payment Due Date: January 1st, 2025
Annual Due: $400.00

  • Starting in 2022, invoices will be sent out using both regular mail and email to each homeowner with 30 days to pay before a 10% late fee is applied.
  • Accounts that are in delinquent status or have not agreed to a payment plan after 60 days will be sent over to the collection agency, and they will contact you regarding your debt. This collection agency will be prepared to work out payment plans that will fit around your family economy. We want to settle this matter with the least amount of distress to any of our owners and neighbors.
  • Any special assessments will follow the same policy as above. The aging of the invoice for the 30-day 10% late fee and the 60-day sending to collections will be based on the identified “due date” of the special assessment.

Let us be clear:  Once your account is sent to the collection firm the responsibility to settle this matter is between you the owner and the collection agency, and there will be collection costs. From the time your file is sent to collections, you will have to contact the collection agency to settle your debt, not the Board of Directors.